Anybody who has ever had to transfer files from one place to another knows the transfer can be a bit of a pain. File folders are bulky and heavy and it can be easy to disorganize the contents by mistake. If you are in a field in which sensitive information is being passed around in this outdated folder, you can truly run into a problem if some of that information is misplaced, lost, or even compromised. When it comes to the transporting of files, USB drives really do make a difference.
Safe and Easy
When you are able to save your files onto a USB drive instead of lugging the physical files around, you are able to control exactly where you keep your drive and who sees your drive. You can even secure many USB drives directly to your keychain just for that extra piece of mind. The transfer of the information takes only a few clicks once the drive has been plugged into your computer, making the transfer of files just as easy as the transporting of files. This comes in handy in many circumstances, whether you want to share the files with your client or even just transfer them from one employee to another. There really isn’t a safer or easier way to keep the information you need at the ready.
Not Just for Transporting
While transporting files is made much, much simpler by the use of USB drives, there are plenty of other reasons that you would find yourself in need of an extra drive. For instance, since they are great for storage and can potentially last for years, under the right circumstances, they make wonderful storage units for those old files that are just taking up space in your file room. By scanning the files then saving them to a USB drive, you are giving yourself more room to store the active files you are working on. Or, even better, once you make the switch over to using electronic files exclusively, you will have more room to make your company that much more effective and productive.
USB drives have plenty of uses for both your professional and your personal life. However, when it comes to remaining efficient and keeping costs down, companies really should look at USB drives and consider switching over to an electronic document filing system, if for no other reason than to save space.